Careers

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To apply for a posted position, please email resume and cover letter to jtietze@westbaycap.org or mail resume and cover letter to

Westbay Community Action, Inc.
224 Buttonwoods Avenue
Warwick, RI 02886
ATTN: Jenna Tietze
           Director of Administration

Westbay Community Action, Inc. is an Equal Opportunity Employer.

Westbay Community Action, Inc. was recognized with a Superior Worksite Health Award from Blue Cross & Blue Shield of Rhode Island and the Greater Providence Chamber of Commerce for effective programs encouraging employee health and well-being in a meaningful way.

Senior Accountant

We are seeking an organized, detail-oriented Senior Accountant to join our team at our Administrative Headquarters in Warwick, RI. The successful candidate will provide accounting support to ensure that the Fiscal Department fulfills its responsibility to agency staff, programs, its funders and the agency. This is a full time position, Monday-Friday, 8:30-4:30 and the rate of pay is $21.00/hr. Westbay offers generous benefits including vacation, sick and personal paid time off; health & dental insurance, a friendly work environment, 401K matching contribution, casual Fridays and a paid day off on your birthday.

QUALIFICATIONS:

  • Bachelor’s degree in Accounting required
  • 3+ years experience in non-profit accounting required
  • Experience using Financial Edge Accounting Software preferred
  • Federal, state or municipal grant accounting experience desirable
  • Pass a BCI check

More

CORE COMPETENCIES:

Must possess:

  • Strong leadership skills
  • Ability to analyze and solve problems
  • Ability to work independently and as team member with all levels of employees
  • Effective written and oral communication skills
  • Active listening skills
  • Skills to organize work and manage time
  • Ability to participate in organizational development and planning
  • A commitment to continuous improvement and innovation in all aspects of the work
  • Ability to initiate and sustain trust
  • Ability to be energetic and convey a positive attitude
  • Solid work ethic
  • Willingness to participate in ongoing training and education
  • Ability to model professionalism both in behavior and appearance
  • Flexibility and accept change
  • Ability to focus on details
  • Excellent accounting skills
  • Strong computer and accounting software knowledge
  • Knowledge of federal, state and generally accepted accounting standards
  • Access to a personal vehicle to conduct agency business
  • Valid driver’s license, auto insurance and document a good driving record upon request
  • A respect for and adhere to confidentiality policies for the agency and clients

Physical Effort / Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and to talk to hear. The employee frequently is required to use hands, fingers, handle or feel objects, tools or controls and reach with hands and arms. The employee is occasionally required to stand and walk. The employee must occasionally lift and / or move up to 50 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The environment is a clinical business office environment. Potential exposure to blood borne pathogens, respiratory diseases and other infectious diseases, and other biohazardous material requires universal standard precautions. This position requires the individual to have their own transportation, a current unrestricted license to drive, documented auto insurance.

SPECIFIC DUTIES:

The duties listed below are primary functions of the job, and are not intended to be all-inclusive. You may be called upon to perform other duties comparable to those cited.

  • Prepare and post bi-weekly payroll journal entries, including monthly payroll accruals and quarterly payroll reconciliation
  • Prepare/coordinate all necessary monthly journal entries
  • Post all payments/deposits, ensuring payments are matched with correct invoices
  • Grant financial management
  • Maintain Chart of Accounts, Department Checklists, subsidiary ledgers and reconciliation reports
  • Audit preparation and support – ensure information being posted to the general ledger is accurate and supporting documents are available for future audits, including audit schedule
  • Prepare the monthly reconciliation of General Ledger accounts including cash, accounts receivable, accounts payable, payroll, along with other reconciliations deemed necessary throughout the year
  • Reconciling bank statements and credit card monthly
  • Reconcile all benefit reports and invoices with actual payroll deductions.
  • Prepare union payment reports and submit for approval.
  • Print and distribute pre-defined monthly reports
  • Prepare financial schedules as requested
  • Review accounts monthly to ensure nothing has been posted to closed grants
  • Projects, support and research as needed
  • Maintain computer system backup
  • Become cross-trained with Staff Accountant to provide back-up support
  • Other accounting and administrative duties to support CFO as needed

WIC Manager / Nutritionist

We are seeking a dependable community Nutritionist to manage the implementation and evaluation of Westbay’s WIC (Women, Infants, Children) Nutrition Services. The successful candidate will supervise all aspects of WIC Program including personnel, outreach, quality improvement, scheduling and daily operations. Will also maintain a client caseload, providing nutrition counseling, education, and appropriate referrals according to the Nutrition Education Plan in agreement with the Department of Health guidelines. This is a full time (37.5 hr/week), Monday through Friday position with a pay rate of $16.50/hour.

QUALIFICATIONS:

  • Bachelor’s Degree in Food Service Nutrition or Dietetics, required
  • 2 years experience in nutrition counseling
  • 1 year experience managing nutrition program and supervising staff, preferred
  • Pass BCI clearance

More

CORE COMPETENCIES:

Must be:

  • A leader
  • Current in the knowledge about nutrition
  • Knowledgeable about available program funding and other social and health resources
  • Knowledgeable abut social, health and mental health interventions
  • Able to effect change through advocacy for the client
  • A creative thinker
  • Energetic and convey a positive attitude
  • Committed to a solid work ethic
  • Computer literate
  • Able to work independently and as a team member
  • Able to provide team leadership and build the team
  • Able to take initiative and be a self starter
  • Able to make decisions and solve problems
  • An active listener
  • Able to initiate and sustain trust
  • Able to communicate well, both verbally and in writing and possess strong interpersonal skills
  • Skilled in time management, organization development and planning
  • Accurate in record-keeping and detailed oriented
  • Able to adhere to a work schedule
  • Extremely flexible and able to make change when needed
  • Able to multitask
  • Able to work with people from various cultures and lifestyles
  • Sensitive to the family and client needs in the process of becoming empowered
  • Able to work with the public
  • Able to manage conflict and perform well in crisis situations
  • Able to work with difficult people and diffuse tense situations
  • Able to model professionalism both in actions and appearance
  • Able to make a commitment to continuous improvement and innovation in all aspects of the work
  • Willing to engage in self evaluation and to establish goals for professional development
  • Committed to ongoing education and training
  • Able to access to a vehicle to conduct agency business as needed
  • In possession of a valid driver’s license and be able to document a safe driving record and car insurance
  • Able to lift 25 lbs
  • Respectful and adhere to confidentiality policies for the agency and clients

Physical Effort / Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and to talk to hear. The employee frequently is required to use hands, fingers, handle or feel objects, tools or controls and reach with hands and arms. The employee is occasionally required to stand and walk. The employee must occasionally lift and / or move up to 25lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The environment is a clinical business office environment. Potential exposure to blood borne pathogens, respiratory diseases and other infectious diseases, and other biohazardous material requires universal standard precautions. This position requires the individual to have their own transportation, a current unrestricted license to drive, documented auto insurance and the individual must be willing to work in the community.

SPECIFIC DUTIES:

The duties listed below are primary functions of the job and are not intended to be all-inclusive. You may be called upon to perform other duties comparable to those cited.

  • Supervise daily activities of the staff
  • Assign and monitor staff schedules
  • Manage the satellite site/main site
  • Evaluate staff performance and productivity in accordance with WIC/Westbay regulations
  • Oversee the development and implementation of outreach plan and materials
  • Format and implement the annual Nutrition Education Report
  • Maintain a caseload in accordance with WIC regulation
  • Provide nutrition counseling services
  • Assess participants to determine their eligibility and needs based on income, medical or nutrition risk status
  • Develop a plan with the participant to address the nutrition needs identified in the assessment
  • Record information in the participant record and maintain notes as required by the State WIC office
  • Complete all appropriate documents as required, performing data entry including Tracker updates
  • Inform participants of their rights and responsibilities
  • Monitor participants, perform reassessments and make appropriate changes in food packages as needed
  • Provide accurate reporting quarterly, or as required
  • Perform administrative tasks as assigned
  • Act as liaison between WIC, Westbay and other groups and organizations as needed
  • Ensure compliance with all State and Westbay requirements
  • Attend meetings and trainings as required
  • Participate in public policy forums whenever possible
  • Educate the general public about Westbay services

LiHEAP Telephone Interviewer - SEASONAL

We are seeking a self-motivated interviewer for our Low Income Home Energy Assistance Program (LIHEAP). The successful candidate will assist in daily functions such as answering phone/emails, processing applications, scheduling appointments, seating/directing clients and entry. He/she must be able to problem solve, work independently and have a solid work ethic. This is a seasonal position (approx. Oct-June). Monday-Friday, 8:30am-4:30pm. 37.5 hours per week with a pay rate of $10.60 per hour.

QUALIFICATIONS:

  • High School diploma required
  • 1 year experience in a position working with the public
  • Pass a BCI check

More

CORE COMPETENCIES:

  • Must have good communication skills, both written and verbal
  • Must have good telephone skills
  • Must have good interpersonal skills
  • Must have good math skills
  • Must be extremely organized
  • Must be detailed oriented
  • Must be able to follow directions
  • Must be computer literate
  • Must be a self starter
  • Must be polite and helpful when working with clients
  • Must be able to work independently and as a team member
  • Must have a solid work ethic
  • Must be able to adhere to a work schedule
  • Must be willing to participate in ongoing training and education
  • Must be extremely flexible and work with a variety of people types
  • Must be able to multi task
  • Must be able to problem solve and diffuse potential difficult situations
  • Must be energetic and emit a positive attitude
  • Must be able to ask for help when needed
  • Must be accurate in maintaining records
  • Must be able to model professionalism both in behavior and appearance
  • Must adhere to confidentiality policies for the agency and clients
  • Must be willing to engage in self-evaluation and establish goals for professional development
  • Must make a commitment to continuous improvement and innovation in all aspects of the work

Physical Effort / Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and to talk to hear. The employee frequently is required to use hands, fingers, handle or feel objects, tools or controls and reach with hands and arms. The employee is occasionally required to stand and walk. The employee must occasionally lift and / or move up to 20 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The environment is a clinical business office environment. Potential exposure to blood borne pathogens, respiratory diseases and other infectious diseases, and other biohazardous material requires universal standard precautions.

GENERAL RESPONSIBILITIES:

Answer all calls pertaining to Fuel Assistance regarding eligibility, required documentation for completion of the application process and schedule appointments.

SPECIFIC DUTIES:

The duties listed below are primary functions of the job, and are not intended to be all-inclusive. You may be called upon to perform other duties comparable to those cited.

  • Answer the telephone and provide information about the program and program guidelines to clients
  • Maintain an appointment schedule for the program and set client appointments
  • Take and deliver messages to appropriate staff members
  • Open mail daily
  • Check applications as they are returned for completeness, sorting out the applications that must be returned for more information
  • File forms, documents, records and other related material as directed.
  • Perform data entry accurately and timely
  • Assist LiHeap Director as necessary

Teacher Aide

Westbay Children’s Center is seeking to hire a Teacher Aide to assist the classroom teacher in all aspects of the classroom functions. This includes planning activities and implementing them, teaching, supervision of children, and maintenance of the classroom environment. In the absence of the teacher, the successful candidate will assume full responsibility of the classroom function. This is a full time, 40 hour/week position at a pay rate of $10.85/hour. The hours will fluctuate M-F between 7am and 5:30pm based on the needs of the Center.

QUALIFICATIONS:

  • H.S. Diploma required
  • Experience assisting in an early childhood classroom environment required
  • RI Early Learning & Development Standards Foundations course certificatory or willingness to obtain
  • Teacher’s Assistant certification preferred
  • Meet DCYF and BCI criminal background check requirements
  • Have a physical examination and required immunizations

More

CORE COMPETENCIES:

  • Must complete 20 hrs continuing education per year
  • Must be energetic and convey a positive attitude
  • Must have a solid work ethic
  • Must attend staff meetings after hours as scheduled
  • Must have good oral and written communication skills
  • Must be flexible and able to multi-task
  • Must be able to work cohesively as a member of a team
  • Must be detailed oriented and well organized
  • Must take direction well
  • Must have a professional, friendly and respectful demeanor
  • Must be able to work with people of various cultures and lifestyles
  • Must model professionalism in both behavior and appearance
  • Must make a commitment to continuous improvement and innovation in all aspects of work
  • Must have reliable transportation to and from work.
  • Must have a valid driver’s license, document car insurance and a safe driving record upon request
  • Must respect and adhere to confidential policies for the agency and clients

Physical Effort / Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and to talk to hear. The employee frequently is required to use hands, fingers, handle or feel objects, tools or controls and reach with hands and arms. The employee is occasionally required to stand and walk. The employee must occasionally lift and / or move objects and/or children up to 50 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The environment includes a school classroom. Potential exposure to blood borne pathogens, respiratory diseases and other infectious diseases, and other biohazardous material requires universal standard precautions. This position requires the individual to have their own transportation, a current unrestricted license to drive, documented auto insurance and the individual must be willing to work in schools and the community.

SPECIFIC DUTIES:

The duties listed below are primary functions of the job, and are not intended to be all-inclusive. You may be called upon to perform other duties comparable to those cited.

  • Assist with planning and implementation of classroom activities
  • Supervise children at all times and ensures their safety and well being
  • Set up materials for classroom activities
  • Perform household maintenance duties to ensure a clean, organized classroom facility
  • Assume overall responsibility of children and daily activities in the absence of the teacher
  • Assist in engaging parents in meaningful 2-way communication
  • Share responsibility for safety and well being of all children in accordance with DCYF